Administrative Assistant (Sales Department) |
| Jun. 15, 2009 - Aug. 31, 2009 |
| Location: | Seattle, WA | | Salary Range: | $11-13/hr DOE | | Exempt/Non-Exempt: | Non-Exempt | | Employment Type: | Part Time | | Department: | Other | | Description: | Our Mission
Bonney-Watson is a place where meaningful experiences and exceptional care
are provided by inspired employees.
Our Value Commitment
Our Values are the Core of our Organization that defines who we are and how we function every day in and around our workplace.
1) Honesty -- Is what we expect of each of our team members. It is our way of communicating and our way of ethically conducting business
2) Discipline -- Speaks to our work ethic, our self-motivation & our focus on exemplary training and performance
3) Excellence -- Is the service we provide from the moment of first contact, the goal we strive for and what we hold each other accountable to.
4) Loyalty -- Is our support of our Company, its employees and its Mission both in and outside our workplace as we always speak positively and supportively.
5) Respect -- Showing this for those we serve and those we work with, authentically and professionally at all times is the “way of being” each day.
JOB SUMMARY
Schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties | | Duties: | ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Accountable for creating and providing accurate commission payroll spreadsheet for sales department employees each pay period. From highly confidential source data, tracks sales volume and generates monthly reports.
Composes and types routine correspondence. Organizes and maintains file system, and files correspondence and other records. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Orders and maintains supplies, and arranges for equipment maintenance.
Maintains Family Service Schedule.
Assists managers in reporting month-to-date volume numbers at sales meetings.
Acts as Forethought liaison. Creates and maintains accurate filings of Forethought policies; maintains licensing file.
Assists with coordination and monitoring of promotional activities.
Assists with continuous improvement of marketing and sales practices and procedures.
Performs other duties as assigned by the Director or Company President.
| | Qualifications: | To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience. Intermediate computer skills using Microsoft Office, Word, Excel, and database programs, 45-55 wmp.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
None required.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.
Each employee is expected to provide a professional approach and decorum with customers and fellow staff members. This includes but is not limited to a) awareness of the need for quick, accurate and pleasant service, b) helpful and pleasant cooperation with requests for assistance, problem solving and individual needs, subject to legal and internal company limitations, c) having a good understanding of the services which we can provide and location capabilities, and d) a positive, pleasant, and cooperative attitude with other employees during the course of work.
This job description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title. It is not intended to limit or in any way modify the right of any manager to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
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